GENERAL INFORMATION

MICRO PROCUREMENT REGISTRATION AND PRE-QUALIFICATION OF SUPPLIERS / CONTRACTORS

1. The Applicant is asked to provide as many details as possible in respect of the information requested. This would facilitate the timely processing of the application.
2. In order to be considered for pre-qualification, applicants must complete all sections of the registration form. The evaluation of applications will be based on the information submitted and any further information requested for clarification purposes.
3. The Applicant must provide copies of all documents required to support statements made in the application. For example, the registration form may require evidence of proof of ownership for equipment. This should be supplied in the form of certified copies and / or receipts.
4. The San Juan / Laventille Regional Corporation recognizes that there are various types of applicants with different competencies and skill sets. In order to facilitate the effective assessment of your application, it is important that the registration form is filled out as it applies to you/your organization. Should a particular question not apply, please state “Not Applicable”.
5. Applicants are allowed to pre-qualify for more than one (1) category but ONE application must be submitted for EACH category.
6. Applicants are advised that a representative from the San Juan / Laventille Regional Corporation may visit their premises and seek verification of certain information recorded on the registration form.
7. If any information contained on the registration form is found to be false and / or misleading, the Applicant shall be forthwith rejected. If this is discovered subsequent to the admission of an applicant to the Pre-Qualification Register, the person/organization shall be forthwith de- registered. It is the responsibility of the Applicant to inform the San Juan / Laventille Regional Corporation of any change of address, phone number(s) or other relevant information.
8. The San Juan / Laventille Regional Corporation does not bind itself to pre-qualify any applicant.
9. In evaluating the applicants, the San Juan / Laventille Regional Corporation reserves the absolute and unfettered discretion to:

• • Accept or reject any applicant that fails to comply with the requirements set out in the registration form.
  • Assess applications as it sees fit, without in any way being obliged to pre-qualify any contractors / suppliers.
  • Determine whether any applicant satisfactorily meets the established evaluation criteria.
  • Request clarification after the date of submission of the registration form.

10. For further information or clarification on the pre-qualification process, please contact the Procurement Department at 674 – 5843 or 703 – 5649.
11. Each applicant shall be advised in writing at the appropriate time, on the status of the application made. Applicants are, also advised that being prequalified is NOT a guarantee to the award of a contract.
12. Completed prequalification documents must be submitted indicating the category or categories for which the application is being made no later than 11:59 p.m. Friday 3rd October, 2024.
13. Applicants will, be evaluated in accordance with the criterion in the table below. In order to be eligible for pre-qualification, an applicant must achieve at least minimum points allocated to each criterion listed below, as well an overall minimum of at least 65 points to be eligible for pre-qualification. The following is the evaluation chart, which will be utilize in evaluating submissions.

SCHEDULE II

Pre-qualification Checklist (√)

Ensure that you have the following documents scanned and ready for upload before filling out the Questionnaire.

• • • Statutory Documents (Section 1.4)
    • Certification of incorporation / Continuance / Business Registration and updates where required
    • NIS Registration
    • NIS Compliance Certificate (valid for three months)
    • VAT Registration
    • VAT Clearance Certificate (valid for six months)
    • Notice of Directors
    • Notice of Registered Address
    • Last Annual Return
    • Income TAX Certificate (valid for six months)
    • List of Shareholders/Partners

• • Newly Registered Companies – Statement of Affairs (Section 2.2)
  • Sole Traders – Quarterly Tax Payments (Section 2.3)
  • Micro / Small Companies – Management Accounts (Section 2.4)
  • Medium / Large Companies – Audited Financial Statements (Section 2.5)
  • Official Letter from Bankers Credit Reference (Section 2.7)
  • Company Organizational Chart showing subsidiary / affiliate (Section 3.1)
  • Resume of Key Personnel (Section 3.2)
  • Letters of References (Section 4)
  • Letters of Commitment – List of Equipment (Section 4.5)
  • Code of Environmental Practice Documentation (Section 5.1.1)
  • HSE Policy (Section 5.1.2)
  • Quality Management Scope (Section 5.1.3)
  • Employee Training Documentation (Section 5.1.4)
  • HSSE Key Personnel (Section 5.1.5)

All requested documents and completed forms must be sent in one email to sjlrc.prequalification@gov.tt.

Application Form	Supporting Documents
Micro Procurement Supplier / Contractor Registration	4.1 Service Provider Form
	4.3.1 Supplier Contractor referencing list
	5.2.1 Insurance Coverage Form
	5.5 Key HSSE Personnel
	Prospective Vendor-Supplier Certification
	Schedule I

 

**All requested documents and forms are to be sent as a single email to sjlrc.prequalification@gov.tt